Privacy Policy

01About WayIn

WayIn is a career exploration platform designed to help high school students discover job shadows, internships, summer/career programs, and part-time jobs offered by organizations and professionals.

WayIn is currently focused on opportunities in Greater Cleveland.

This Privacy Policy explains what information WayIn may collect, how that information is used, and the choices available to users.

02Information We Collect

The information WayIn collects depends on how someone uses the platform.

Information students provide

Students can browse individual listings without an account. My Experiences uses email sign-in to manage interest registrations and invitations.

Students may provide limited information when they:

• contact WayIn
• report a listing
• send feedback through the contact form

The contact form stores your name, email, role, subject, and message. Listing reports store the listing reference and your description of the concern for administrator review.

Saved opportunity IDs stay in this browser on this device. Clearing browser storage removes them. Exploration quiz answers are held temporarily in your browser and are not submitted to WayIn. Emails you send to organizations go directly through your email service, not through WayIn.

WayIn does not publicly display private student contact information.

WayIn does not collect individual listings’ external application answers. For WayIn Experiences, we store the interest information and visit records described below.

Information organizations provide

Organizations may provide information such as:

• organization name
• website
• address or service area
• contact person name
• work email
• phone number
• organization description
• logo
• career fields
• opportunity information

Approved partners may also provide account information needed to access the Partner Portal.

Opportunity information

Organizations may submit information about opportunities, including:

• opportunity title
• description
• location
• eligibility
• dates
• application deadline
• compensation
• application instructions
• contact information

Some of this information is publicly displayed as part of the listing.

Technical and usage information

WayIn may automatically receive limited technical information when someone uses the website, such as:

• browser type
• device type
• pages visited
• general geographic information
• referral source
• interaction data
• clicks on opportunity buttons or application links

WayIn may use analytics tools to understand how people use the website and improve the platform.

Current next-step click records contain an event ID, opportunity ID, and timestamp, without attaching a student identity or message content. Hosting and other service providers may process technical request information to deliver and secure the site.

03WayIn Experiences: student information and sharing

When you register interest in an Experience, WayIn stores your name, verified email, current grade, travel availability, availability, optional interests, and your placement-pool consent. It also stores invitations, response deadlines, visit details, responses, and permission confirmations. Do not include home addresses, medical information, or other sensitive details in free-text fields.

WayIn administrators can review these records to operate the program and resolve issues. Registration is for an experience format, not a particular firm. You agree to share your grade, travel information, availability, and interests with all approved participating hosts listed on the registration form. Your name and email are shown to a host only after you accept its invitation. Adding a new participating host does not automatically grant it access to your profile.

You can review and consent to an updated host list or withdraw in My Experiences. Existing sharing permissions are preserved until you update your registration; additional hosts cannot view your profile without renewed consent. Withdrawal cancels active visits for that format and removes your profile from its host pool. Completed visits leave the pool. Hosts may already have seen information you shared; withdrawal cannot erase information independently recorded by a host.

You may delete your Experience profile, interests, and invitation history in My Experiences. Your sign-in account remains so that deleting Experience data does not remove other WayIn access. Contact WayIn for account deletion or other privacy requests. Records otherwise remain available to manage participation and history until deleted or removed during an administrative review.

Supabase supports authentication and data storage. Resend delivers sign-in and visit-update emails. Email delivery records may contain your email address and delivery status. Student messages include the inviting organization and visit details. Hosts receive daily summaries of routine responses and prompt cancellation notices. Messages link to the dashboard for current information. No student information is published in the public listings.

04How We Use Information

WayIn may use information to:

• operate and maintain the website
• display career opportunities
• review submitted opportunities
• manage partner organizations
• respond to questions and reports
• improve the student experience
• understand which features are useful
• prevent abuse or misuse
• communicate with organizations
• maintain platform security

WayIn does not sell users’ personal information.

05Student Applications and Opportunity Requests

For individual opportunity listings, students apply directly through the organization’s process. WayIn Experiences has a separate interest and invitation process described below.

Students may take the next step through:

• an organization’s website
• an external application form
• an email request
• direct contact with the organization

When a student leaves WayIn or sends an email directly to an organization, that organization is responsible for how it collects, uses, and stores the student’s information.

For individual listings, WayIn does not store external application responses, email content, resumes, or selection outcomes. WayIn Experiences stores interest and invitation records separately.

WayIn records clicks on next-step buttons, not the contents of a student’s application or email.

06Public Information

Some organization information is intentionally public.

An approved partner profile may display:

• organization name
• logo
• description
• website
• general location
• career fields
• published opportunities

Opportunity pages may also display contact or application information provided by the organization.

WayIn does not intend to publicly display private student information.

07Student and Minor Privacy

WayIn is designed in part for high school students, many of whom may be under 18.

WayIn aims to collect only the information reasonably necessary to operate the platform.

Students should avoid submitting unnecessary sensitive information through:

• contact forms
• reporting tools
• feedback forms

Students should involve a parent, guardian, or trusted adult when appropriate, especially before:

• attending an in-person opportunity
• providing sensitive information to an outside organization
• accepting employment
• participating in an unfamiliar program

08Partner and Admin Accounts

Approved partner organizations and WayIn administrators may have accounts.

WayIn may store information necessary to manage those accounts, including:

• name
• work email
• organization affiliation
• authentication information
• account activity

Partner users are responsible for keeping login credentials secure.

Partner and administrator sign-in uses Supabase email and password authentication. Session cookies maintain sign-in. Vercel hosts the website, and Supabase stores platform records. Account emails may be delivered through an email service provider.

09Reports and Safety Information

When someone reports a listing or safety concern, WayIn may collect information necessary to investigate the issue.

Reports are intended for internal review and are not publicly displayed.

WayIn may contact the person making the report if contact information was provided.

10Cookies and Analytics

WayIn uses session cookies for partner and administrator sign-in. Saved opportunities use local browser storage; they do not require a student account or sync across devices.

You can remove saved opportunities by clearing browser storage. Blocking or deleting session cookies may sign you out or prevent account features from working.

WayIn uses aggregate next-step click records to understand opportunity interest and may use analytics tools to understand usage and improve the platform. No separate analytics provider is currently integrated into the website code.

If additional tracking or analytics services are introduced, this policy will be updated to describe the information collected and available choices.

11Sharing Information

WayIn may share information when reasonably necessary to:

• operate the website
• use hosting, authentication, analytics, or other service providers
• investigate abuse or safety concerns
• comply with legal requirements
• protect users, organizations, or WayIn

WayIn does not sell personal information to advertisers.

12Data Retention

WayIn may retain information for as long as reasonably necessary to:

• operate the platform
• maintain organization accounts
• preserve opportunity records
• address reports or disputes
• improve the service
• meet legal or security needs

Information may be deleted when it is no longer reasonably needed.

13Security

WayIn takes reasonable steps to protect information from unauthorized access, misuse, or disclosure.

However, no website or online system can guarantee complete security.

Users should avoid submitting highly sensitive information unless it is necessary.

14External Websites

WayIn contains links to websites and forms operated by other organizations.

WayIn is not responsible for the privacy practices, content, or security of outside websites.

Students should review an organization’s own policies before providing sensitive information.

15Changes to This Policy

WayIn may update this Privacy Policy as the platform develops.

The updated version will display a revised “Last updated” date.

16Contact

Questions about privacy or the platform can be sent to:

WayIn contact@wayinproject.org

You may also use the contact form to request access, correction, or deletion of information you submitted. Please do not include unnecessary sensitive information. Requests will be considered in light of applicable legal, security, and recordkeeping needs.